--- title: "For Procurement Teams" url: https://marketingsignals.com/procurement type: Page --- # For Procurement Teams Supplier details for procurement teams: company and VAT numbers, UK GDPR and DPAs, AI use rules, security, policies, insurance cover and commercial terms. For Procurement Teams ## Easy To Approve. Easy To Buy From. Everything supplier onboarding usually asks for, in one place: company details, data protection, AI use, security, policies, insurance and terms. If you need something that is not here, email supplierquestions@marketingsignals.com and we will send it. Security & Procurement ## What Your Supplier Checks Will Find ### Marketing Signals Limited Company no. 09767832. VAT GB225235630. Trading since 2007, with our registered office in Halifax, West Yorkshire. ### UK GDPR, With Your DPA Signed We handle personal data under UK GDPR and sign client data processing agreements, including with global enterprise brands. ### Approved Tools, Human Sign-Off Claude, ChatGPT and Gemini on company accounts only, under a written AI Use Policy that every new starter reads. A person checks everything before it reaches you. ### EcoVadis Assessed, Every Year We are committed to net zero by 2035 and a 42% cut in emissions by 2030. The whole team works on recycled laptops, and as a fully remote team we have no office or commute. ### Published Policies, Fairly Run We comply with the Modern Slavery Act, and our ESG and Modern Slavery policies are published on this site. ### Google & Microsoft Partner A Google Partner and Microsoft Advertising Partner, and an approved supplier to enterprise procurement teams, including Sage. The details procurement, legal and information security teams ask for most, so approving us as a supplier takes days rather than weeks. ## Five Rules For AI And Your Data ### Approved Tools Only Claude, ChatGPT and Gemini, on company accounts. No personal accounts. ### Confidential Stays Protected Client information never goes into a tool that is not approved for it. ### A Person Checks Everything Nothing AI produces reaches you or a journalist without a human review. ### Your Files Stay Yours We work on copies, never your originals, and keep them in our secure shared drive. ### Written Down, And Trained Our AI Use Policy is read by every starter. Your procurement team can have a copy. We use AI across every discipline. These are the rules that govern how, written into our AI Use Policy. Your procurement team can have a copy. Security & Governance ## Security And Governance, Written Down ### Secure Accounts And Access We run on Google Workspace company accounts, so client files sit within Google’s security. Two-factor authentication is on every account, and access is audited regularly. ### Anti-Bribery, Gifts And Hospitality Nobody offers or accepts anything that could look like an attempt to influence a decision. All gifts and hospitality are declared, and anything over £100 needs a Director’s written approval. ### Whistleblowing Our Whistleblowing Policy lets anyone report wrongdoing in the public interest, and nothing in our confidentiality rules stops a protected disclosure. Anyone can also go straight to the Managing Director. ### Conflicts Of Interest The team declares any interest in a client, supplier or competitor, and other paid work is agreed in advance so it never competes or conflicts with your account. ### Equality And Respect At Work Written Equality, Diversity and Inclusion and Respect at Work policies, covering bullying and harassment from anyone, including clients and other third parties. ### Data Protection And IT Data Protection and IT policies cover personal data, access requests and company systems, and every new starter reads the IT and AI Use policies in their first month. How we protect your data and how we run the business, set out in a formal policy library that every member of the team works to. ## Fully Insured, With Cover Across The Board - £1M Professional indemnity - £1M Cyber and privacy - £1M Media liability - £5M Public liability - £10M Employers’ liability - £1M Directors and officers - £1M Corporate legal liability - £250K Employment practices Commercial Terms ## Simple Terms, Easy To Contract ### 12 To 24 Month Agreements Most clients work with us on agreements of 12 to 24 months, long enough for search and PR work to compound. ### 30 Days’ Notice A 30-day notice period, so you are never locked into work that is not delivering. ### 30-Day Payment Terms Invoices are payable within 30 days. ### References On Request We can put you in touch with current clients who will talk about working with us. Our typical terms, so procurement can plan the contract before the first call. Policies And Documents ## Everything your supplier file needs, in one place. Our privacy, ESG and Modern Slavery policies are published on this site. Our AI Use Policy and anything else your onboarding process needs are available on request: send your supplier questionnaire to supplierquestions@marketingsignals.com. ## Need Something For Your Supplier File? Send your supplier questionnaire or onboarding pack to supplierquestions@marketingsignals.com and we will come back with what your procurement, legal or security team needs.