If, like me, you manage a number of projects and teams at the same time. You might sometimes struggle to decide how much time to allocate to each task at hand and the best way to tick off all the boxes from your to do list. Personally, I am an avid list maker and I like to know what I am doing and when I am doing it – that is just my inner control freak. But, to stay on top of all my projects I like to follow the practices below for better time management.
5 Time Management Tips
To Do Lists
This may sound like an obvious one. But, at the start of the week I sit down and write a list of all the things I have to do that week. It also feels rather satisfying ticking off a task when you have completed it, don’t you think?
Plan Your Week In Advance
Once I have my to do list, I like to then split this into days. Using a Google Doc I will set out Monday to Friday and split my tasks up across the days. Of course, things may change at anytime during the week, but I like to use this as a rough guide for allocating tasks per day.
Time Management Tools
There are lots of tools you will be able to find online to help you manage your time. In the office we use a programme called Harvest. This is a time-sheet tracking software that monitors the time you spend on a given task. Which means you are able to see how many minutes of the day a certain tasks takes up, allowing you to better allocate when you should be working on it. It is also a great tool for monitoring your team’s output too.
Catch Up Meetings
It is impossible to know what everyone is doing in your team at every minute of the day – which is why time management tools come in handy. In addition to this we set up weekly catch up meetings for our projects. The whole team can sit down together to run through tasks at hand and any new topics or issues that have arisen. This helps to make sure you are all on the same page and ready to hit your project goals.
Mix Up Your Day
Rather than dedicating one day per week to a certain project, I like to mix up my day by spending x amount of time across all projects I am working on. I find that this stops me from lagging on one task, if I have been doing the same thing for four hours plus. It helps me to be more efficient and increases my motivation too.
So there you have it. Five simple tips to help you effectively manage your time across multiple tasks and projects. If you have any additional time management tips we would love for you to share them in the comments below or tweet them to us @mrketingsignals.